Attendance for the 2016-2017 SY

This year the staff at TCS is going to be tracking attendance very carefully. It is your responsibility as a parent to communicate with the office regarding your student’s absences. Do not reply on communication with the teacher as a sole method of excusing your student’s absence, teachers should only be notified for classwork, etc. You must call the office in order for the absence to be excused.

Excusing Student Absences

  • Call attendance line, 751-7222 press 2 for attendance, and state the date and why your child is absent.
  • DO NOT rely on verbal communication or notes left with office staff or the teacher.
  • Messages left on a teacher’s voicemail are not sufficient; you must leave a message with the office.
  • Absences are only excused if called in within 48 hours.
  • Doctor’s excuses must be provided after the third consecutive absence and within 48 hours.
  • There are no excused tardies.  Keep in mind 3 tardies = 1 unexcused absence.  Instructional time begins promptly at 7:50am and 8:20am. 
  • Even 1 minute late is a tardy.

Attendance is critical to academic success!  Plan vacations during Fall, Spring, Winter and Summer Breaks!

Excused absences include:

  • Illness
  • Dr’s and Dentist appointments
  • Family Emergencies
  • Death in the family or Funeral
  • religious observation

Unexcused absences are as follows:

  • Family vacations
  • shopping trips out of town
  • Family visits

TARDINESS

Students are expected to be on time and in attendance when classroom lessons begin.  Being on time is a valuable lesson in life, especially relating to future work activities.

Parents are required to contact the school concerning tardiness and notify TCS of extenuating circumstances that may hamper school attendance by a child.  Parents are required to provide written documentation to the office for a tardy.  Students are required to check in at the office for an admit slip when they are tardy.  Teachers will not accept students into class without an admit slip.

Three (3) days tardy, will count as one (1) absence for attendance purposes.  Any student showing a consistent pattern of days tardy will be reported to the Children, Youth & Families Department and/or the Juvenile Probation Office.  There are no “excused” tardies.

STEPS TO INTERVENTION FOR HABITUAL TRUANCY:

1 unexcused absence:  It is the parent’s responsibility to call in to provide a reason their child was absent from school.  Parents have 48 hours to call in to excuse their child’s absence.  After 48 hours, the child is considered unexcused.  (see above for Excused and Unexcused absences)

3 unexcused absences: Referral to TCS’ Director, who will send a 3-day unexcused attendance letter  home via mail informing the parents that their child has 3 unexcused absences and if the absences continue, according to the NM Compulsory School Attendance Act, the child and parents will be referred to the Juvenile Probation Office.  Pursuant to NMSA-22-12-7 New Mexico Compulsory School Attendance Law

5 unexcused absences: 5-day unexcused attendance letter goes home via mail informing the parents’ of their child’s unexcused absences and possible referral to the JPO.  At this time, parents are required to schedule a meeting w/ the Director and a corrective action plan shall be established.  This plan will have follow-up procedures and address the causes of the child’s truancy.  A warning letter will be sent to the JPO to inform him of the potential incoming case.

7 unexcused absences: 7-day unexcused attendance letter goes home via mail informing the parents’ of their child’s unexcused absences and a final warning that if the child should accrue 10 unexcused absences, he/she would be considered a Habitual Truant and referred to the Juvenile Probation Office.  A follow-up meeting w/ the Director is scheduled to address follow-up procedures and referrals to community organizations for assistance.

10 unexcused absences: 10-day unexcused absence letter goes home via certified mail informing the parents’ of their child’s unexcused absences and referral to the Juvenile Probation Office (JPO).

11+ unexcused absences:   Referral to the JPPO.   Noncompliance with the conditions of probation may result in a referral to the District Attorney for prosecution, per NMSA-22-12-7 New Mexico Compulsory School Attendance Law.